What is a school fee voucher?
A school fee voucher (fee challan) is a printed slip that tells parents how much fee to pay, by which due date and into which bank account. In Pakistan it is usually printed as three copies on one A4 page — Bank Copy, School Copy and Student Copy — so the bank, the school and the parent each keep proof of payment.
By the School Sahulat team · Last updated
How do I make a fee voucher for my school?
Enter your school name, bank details, the student’s details and the fee heads in the form above; the voucher builds itself as you type and you can print it or download it as a PDF.
You do not need Excel, Word or a designer. The tool adds up all fee heads, works out the amount payable after the due date and writes the amount in words in English and Urdu. Your logo and details are remembered on your own device, so next month you only change the student and the month.
What should a school fee challan include?
A complete fee challan shows the school and bank details, the student’s details, every fee head with its amount, the total, the due date and the amount payable after the due date.
- School name, logo, address and phone number
- Bank name, account title and account number
- Student name, father name, class / section and roll number
- Fee month, issue date and due date
- Fee heads — tuition fee, admission fee, exam fee, transport fee and any other charges
- Total amount, amount in words, late fine and “payable after due date”
- A copy label on each part: Bank Copy, School Copy, Student Copy
Why does a fee challan have three copies?
Each party keeps one copy as proof: the bank keeps the Bank Copy, the stamped School Copy goes back to the school office, and the parent keeps the Student Copy.
This is the standard bank challan format for schools in Pakistan. When a parent pays at the bank counter, the cashier stamps all three copies, keeps one and returns two. The school office then marks the fee as paid from its copy.
How is the late fine on a fee voucher calculated?
The tool adds the late fine you enter to the total and prints it as the “payable after due date” amount, so parents see both amounts clearly.
| Item | Example |
|---|---|
| Tuition fee | Rs. 3,000 |
| Exam fee | Rs. 500 |
| Total (payable by due date) | Rs. 3,500 |
| Late fine | Rs. 200 |
| Payable after due date | Rs. 3,700 |
Can I make a school fee voucher in Urdu?
Yes. Choose English, Urdu or bilingual labels; the amount in words is always printed in both English and Urdu.
Many parents read Urdu more easily, so a bilingual fee slip format (English + اردو) is a good choice for most Pakistani schools and madrasas.
Can a madrasa or tuition centre use this fee receipt format?
Yes. Rename the fee heads (for example “Hifz fee” or “Monthly fee”) and use it as a madrasa fee receipt or academy fee slip.
How to use this fee voucher tool
- 1Add school details. Type your school name, address and phone number, and upload your logo.
- 2Add bank details. Enter the bank name, account title and account number where parents will pay.
- 3Add student details. Enter the student name, father name, class / section, roll number and fee month.
- 4Set dates. Choose the issue date and due date, and enter the late fine after the due date.
- 5Enter fee heads. Fill tuition, admission, exam, transport and other fees. Add or remove rows as needed — the total updates automatically.
- 6Print or download. Pick English, Urdu or bilingual labels, then press Print or Download PDF to get the 3-copy challan on A4 landscape.
Frequently asked questions
Is this fee voucher generator really free?
Yes. It is completely free, with no login and no sign-up. You can make and print as many vouchers as you want.
Is my students’ data uploaded anywhere?
No. Everything works inside your browser. Your form is saved only on your own device so a page refresh does not lose your work.
What paper size does the fee challan use?
A4 landscape, with the Bank Copy, School Copy and Student Copy side by side. Cut along the dotted lines after printing.
Can I add my school logo?
Yes. Upload a PNG or JPG logo and it appears on all three copies.
Can I add or remove fee heads?
Yes. Tuition, admission, exam and transport are added for you; you can rename them, remove them or add new rows such as lab or computer fee.
Does it write the amount in words?
Yes. The total is written in words in English (for example “Three Thousand Five Hundred Rupees Only”) and in Urdu.
How can I make vouchers for all students at once?
This free tool makes one voucher at a time. School Sahulat generates vouchers for every student in one click, tracks who has paid and sends WhatsApp reminders.